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COVID PROTOCOLS

SPLASH @ SOUTHPORT

03-05 SEP 2021

Everyone must show two items on arrival: COVID Status and photo ID

No exceptions or exemptions

Please ensure everyone in your group has been informed and has read these instructions so that they prepare now to have the required items. This will help us register and provide your wristband as quickly as possible so you can enjoy your dancing!

1) BEFORE THE EVENT

Prepare for the arrival process with photo ID and proof of COVID Status (see below for lots of options).

We also recommend self-testing using a free NHS LFT test on the day of arriving. Do it at home, or in your car but before entering the main building.

2) ARRIVING AT THE EVENT – ENTRY REQUIREMENTS

Everyone must individually show these two items before getting your event wristband as part of the arrival registration process:

  1. Photo ID for each person.
  2. Evidence of COVID Status showing that each person is at a lower-risk of transmitting COVID-19.

Please ensure everyone in your group has been informed and has read these instructions so that they prepare now to have the required items. This will help us register and provide your wristband as quickly as possible so you can enjoy your dancing!

3) DURING THE EVENT

See the section below (and in the event booklet) but DO NOT enter the dance spaces if feeling unwell.

Arrival at the event - what to expect when you arrive

Your cooperation with the spirit and letter of our instructions is appreciated. Our aim is to let you access everything as quickly and smoothly as possible provided you prepare in advance using the following guide.

Initial entry to the main building will only be granted after your photo ID and COVID Status check. You will be given a temporary hand stamp, please read below for more details . . .

Step 1 – entering the holiday park

You can enter the holiday park (through the gates) after 3pm. Please don’t arrive earlier because we might not be ready for you.

Park within marked spaces. Please don’t park on pavements or double-yellowed lined areas as these are needed for access.

Walk to the main entrance of the main building.

Step 2 – entering the main building for the first time

Access into the main building is from 3pm. We have a lot to prepare on the Friday so please do not enter before this unless invited.

On entry you will be given a temporary handstamp which will give you access to the Queen Vic.

Step 3 – photo ID and COVID Status checks

This will take place just inside the main entrance of the main building. Please prepare in advance and your check will take no more than 20 seconds.

Please queue like in a bank or airport passport control i.e. keep your distance from the crew until the person in front has been checked and moves inwards.

You will be required to show exactly two pieces of information:

  1. Photo ID.
  2. COVID Status proof e.g. the NHS vaccination letter or “NHS COVID Pass” or proof via the app or email/SMS that a negative LFT reported that day.

A crew member will check and then stamp your hand. The ink is discreet, water based and skin safe and is required to collect your event wristband on Friday afternoon.

We are not storing or recording any of your photo ID or specific COVID Status information. Generally we won’t be touching your phone or paperwork – please open at the right point so we can see it more quickly.

Step 4 – after being checked and you have your temporary hand stamp

Before 5pm, the hand stamp permits you entry to the main building including the Queen Vic area (see below).

After 5pm, everyone must wear their wristband to remain in, or access dance spaces including the Queen Vic. If you had arrived early then please go collect your wristband.

Step 5 – collect your wristband

You can enter and get the temporary handstamp from 3pm, but actual registration to get your event wristband and chalet number/keys is from these times:

  • From 3pm for Club (E & D)
  • From 4pm for Premier (A & B) & Classic (G & H)
  • From 5pm for Budget (L & R) & Share with a Stranger (X)

Between 3pm and almost 9pm, wristbands and keys are issued from the Cyclone room. You must have been checked and received the hand stamp to collect these. Keep walking forward and head left before The Cube with the Cyclone entrance to the left at the side of the arcade.

From 9pm, the wristband/keys registration point will move to the front reception area of the main building.

As we get later into the evening we will combine checking your photo ID and COVID Status with immediately issuing your wristband and the temporary hand stamp may not be required.

Step 6 – after you have your wristband

You can wash away the hand stamp. You must wear your wristband at all times. This permits you access to the main building and the dance spaces.

Enjoy your weekend!!

Queen Vic

Our plan for the Queen Vic at least for Friday afternoon is to cordon off the outside decking and some outside seating space. Access is strictly from the inside of the building AFTER completing the photo ID/COVID Status checks.

Please do not attempt to enter the cordoned off area from the outside

Before 5pm on Friday you may enter this area if you have been checked and have the hand stamp.

After 5pm, everyone must collect your wristband.

Late arrivals

For this event it is best to plan to arrive between 3pm on Friday and before 2am on Saturday morning.

Really late arrivals (early hours of Saturday morning) mean you may temporarily register and collect keys if applicable from the Pontins Duty Manager or Security on the gate. You will not receive your wristband or be able to access the dance spaces until Saturday morning from 9.30am when you can complete the checks and receive your wristband from the Ceroc Weather Desk.

Photo ID that we will accept
  1. Driving licence (photocard format)
  2. Passport
  3. National ID cards (e.g. as issued by some EU/EEA countries)
  4. A proof of age card with PASS hologram
  5. Government employee cards such as MOD, NHS, emergency services
  6. “Personal Licence” issued under the Licensing Act 2003
  7. Credit/debit card issued by a bank that prints your photo on it for verification purposes
  8. Travel cards (e.g. Freedom Pass) issued by a local/regional authority
  9. CSCS (Construction Skills Certification Scheme) cards
COVID Status Option 1 - proof you are fully vaccinated

Evidence is from either:

  1. An official letter/document from your NHS or equivalent.
  2. The official digital app for your country (which you can print or show on a phone)

NOT ACCEPTED: The blue/white appointment record cards given in England/Wales are not accepted. These were provided at the first appointment as a reminder to attend your second appointment. The intention of this card was just for personal use and is not suitable as evidence for other purposes because details can be changed/added.

Mobile phone internet connectivity for some networks isn’t perfect inside the main building so we recommend bringing the official letter, the printed version or using the download option on your phone.

Fully vaccinated is two weeks after having had a full course of vaccinations. If vaccinated in the UK then this is 2 doses of the Moderna, AstraZeneca and Pfizer vaccine, or 1 dose of the Janssen single-dose vaccine.

In the UK, these are the vaccines that have completed their testing period and have been authorised by the UK’s very strict MHRA (Medicines and Healthcare products Regulatory Agency). Future dates for study completions are usual for all new medications so these are neither experimental or under trial.

They are based on two types of techniques. Each have differences with their ingredients. We recommend following the advice from the NHS and speaking with your own GP if your own medical situation makes you unsure although very few people have genuine medical reasons to not have any of the authorised vaccinations.

or COVID Status Option 2 - lateral flow testing (LFT)
This option is suitable for the few people not yet fully vaccinated, but we also encourage all dancers to test before travelling.

You just need to take and report a free lateral flow test (LFT) then show us via e.g. NHS COVID Pass or the email / text message received when reporting the test result.

The test should be done on the day of arrival (before arriving) but no more than 48 hours before.

Get free home testing kits: https://www.gov.uk/order-coronavirus-rapid-lateral-flow-tests

Report your test result to the NHS via https://www.gov.uk/report-covid19-result

ISLE OF MAN: https://covid19.gov.im/general-information/lateral-flow-home-testing/

LFT in hand

or COVID Status Option 3 - evidence of natural immunity

If you have access to the “NHS COVID Pass” (via “NHS App” or website), the pass will show for up to 180 days after a reported positive PCR test.

See https://www.nhs.uk/conditions/coronavirus-covid-19/covid-pass

EU citizens see: https://ec.europa.eu/info/live-work-travel-eu/coronavirus-response/safe-covid-19-vaccines-europeans/eu-digital-covid-certificate_en

 

 

or COVID Status Option 4 - proof you are part of a recognised clinical trial

If you were vaccinated as part of an official clinical trial, you should have received a letter confirming this. The letter explains that your COVID-19 status is “fully vaccinated”.

If you have not received a letter, contact your clinical trial site.

You may begin to see this activate the digital NHS COVID Pass.

We would like everyone to also take a free LFT test before attending. Reporting this to the NHS activates the NHS COVID Pass or you can show the email/text message received when reporting.

Coming from England
This section applies for most people registered with a GP in England.

  1. Self-test using a free NHS LFT test on the day of arriving. Do it at home, or in your car but before entering the main building. Collect from pharmacies or order online: https://www.gov.uk/order-coronavirus-rapid-lateral-flow-tests
  2. Prepare for the arrival process with the two items that you must show: photo ID and proof of COVID Status

 

COVID Status options – NHS COVID Pass letter posted to you from the NHS

Request the NHS COVID Pass letter from the NHS via https://www.covid-status-letter.service.nhs.uk or by phoning 119.

The letter is the best option because it doesn’t require batteries or internet.

It takes 5 minutes to request the letter online but about a week to be delivered so do this immediately even if trying/using the digital method.

Do not ask your GP. Anything they provide locally will not be recognised by us because we are looking for the official NHS letter.

 

COVID Status options – digital “NHS COVID Pass”

Install the “NHS App” on your phone (see https://www.nhs.uk/nhs-app) and/or access this from your computer or phone’s web browser using https://covid-status.service.nhsx.nhs.uk

The digital pass is available if you are either fully vaccinated and/or have reported a negative LFT and/or after the self-isolation period because of a positive PCR test.

The “NHS App” is not the same as the “NHS COVID-19” test & trace app. The two are very different.

Once you are inside the NHS App on your phone, or the website version, you are looking for the “Get your NHS COVID Pass” option and choosing “Domestic“. This will show your name, a QR code and expiry date.

It takes about 5 minutes to install, setup an “NHS Login” account (unless done already) and access your NHS COVID Pass. You must be able to access your email to receive a security code and you need to choose a password. The NHS App might invite you to verify your identity using photo ID. This offers more features within the NHS App but you still get the “Get your NHS COVID Pass” option whilst waiting.

Download/save this to your phone or print the domestic pass just in case your phone’s mobile phone network doesn’t have a good connection in the main building. This is another reason we recommend requesting the letter.

The expiry dates are for 48 hours from reporting a negative lateral flow test. If you are fully vaccinated then the expiry dates are 30 days if you have verified your ID or 2 days if not. These are rolling expiry dates i.e. they extend every time you access your pass.

https://www.nhs.uk/conditions/coronavirus-covid-19/covid-pass/

COVID Status options – take and report a free LFT

The test should be done on the day of arrival (before arriving) but no more than 48 hours before.

Get free home testing kits: https://www.gov.uk/order-coronavirus-rapid-lateral-flow-tests

Report your test result to the NHS via https://www.gov.uk/report-covid19-result

You can show the result from the digital NHS COVID Pass or the email/text message normally sent to you from the NHS. We need to see the whole message starting from the top.

 

NHS COVID Pass examples for England

Coming from Scotland - request your vaccination letter to be posted
This section applies for most people registered with a GP in Scotland.

  1. Self-test using a free NHS LFT test on the day of arriving. Do it at home, or in your car but before entering the main building. Collect from pharmacies or order online: https://www.gov.uk/order-coronavirus-rapid-lateral-flow-tests
  2. Prepare for the arrival process with the two items that you must show: photo ID and proof of COVID Status

COVID Status options – NHS COVID Pass letter posted to you from the NHS

Request it online via https://www.nhsinform.scot/covid19status

Or phone 0808 196 8565

COVID Status options – take and report a free LFT

The test should be done on the day of arrival (before arriving) but no more than 48 hours before.

Get free home testing kits: https://www.gov.uk/order-coronavirus-rapid-lateral-flow-tests

Report your test result to the NHS via https://www.gov.uk/report-covid19-result

You can show the result from the digital NHS COVID Pass or the email/text message normally sent to you from the NHS. We need to see the whole message starting from the top.

COVID Status options – online website electronic record

Information and access links via https://www.nhsinform.scot/covid19status

Direct login link: https://vacs.nhs.scot

This has been available from NHS Scotland mainly for your own information or to request the paper copy to be posted to you.

NHS Scotland have removed the option to download or print yourself.

We cannot accept your own printouts or downloads but we will accept this method provided you can show that you are logged into the website and scroll to the section with your details.

Your phone might not get an internet connection in the main building so we strongly recommend that you request the paper copy is posted to you.

Scotland Vaccination Letter

 

 

Scotland online records

 

Coming from Wales
This section applies for most people registered with a GP in Wales.

  1. Self-test using a free NHS LFT test on the day of arriving. Do it at home, or in your car but before entering the main building. Collect from pharmacies or order online: https://www.gov.uk/order-coronavirus-rapid-lateral-flow-tests
  2. Prepare for the arrival process with the two items that you must show: photo ID and proof of COVID Status

Information from the Welsh Government: https://gov.wales/get-nhs-covid-pass-show-your-vaccination-status-travel

There are options but to help us to help you, please take and report a LFT test on the day of arrival

 

COVID Status options – NHS COVID Pass letter posted to you from the NHS

Phone 0300 303 5667 between 9am and 5pm (7 days a week) to request the paper COVID Pass to be posted to you. This may take up to 10 days so do this now.

COVID Status options – NHS COVID Pass via NHS website

If you are registered with a GP in Wales then you probably cannot use the “NHS App” installed on a phone.

You can access the NHS COVID Pass section using the website version including on your phone.

Access via https://covid-status.service.nhsx.nhs.uk

Unless already done you may need to verify your ID (passport or photocard driving licence) to register for an NHS Login.

COVID Status options – take and report a free LFT

The test should be done on the day of arrival (before arriving) but no more than 48 hours before.

Get free home testing kits: https://www.gov.uk/order-coronavirus-rapid-lateral-flow-tests

Report your test result to the NHS via https://www.gov.uk/report-covid19-result

You can show the result from the digital NHS COVID Pass (Wales: log into the website) or the email/text message normally sent to you from the NHS. We need to see the whole message starting from the top.

Coming from (or vaccinated in) countries other than England

If you are fully vaccinated then you need the official digital app for your country (which you can print or show on a phone) or an official letter/document from your NHS or equivalent.

WALES: https://gov.wales/get-nhs-covid-pass-show-your-vaccination-status-travel or phone 0300 303 5667

SCOTLAND: https://www.nhsinform.scot/covid19status or phone 0808 196 8565

NORTHERN IRELAND: https://www.nidirect.gov.uk/services/coronavirus-covid-19-covid-certificate-ni-residents

ISLE OF MAN: https://covid19.gov.im/vaccination/vaccination-certificate-for-travel-faqs/

and to order free LFT kits: https://covid19.gov.im/general-information/testing-results/#Order%20LFD%20online

OTHER EU: https://ec.europa.eu/info/live-work-travel-eu/coronavirus-response/safe-covid-19-vaccines-europeans/eu-digital-covid-certificate_en

FRANCE: Options also include your ‘Pass sanitaire activités’ (activities health pass) inside the Tous AntiCovid app if you have loaded the proof into it https://www.gouvernement.fr/info-coronavirus/pass-sanitaire

 

What is COVID Status Evidence and why is Ceroc doing this?

COVID Status evidence is through any of these methods available to all dancers:

Evidence of a full course of vaccinations (2 weeks after your final dose)

or

Evidence of recent negative LFT or PCR test (up to 48 hours before arrival but ideally the same day)

or

Evidence of natural immunity (see the NHS information)

or

Evidence of anything else recognised by the UK Government for this purpose e.g. a letter confirming you were part of an official clinical trial making your COVID-19 status “fully vaccinated”.

Why is Ceroc doing this?

We have legal duties under existing health and safety legislation to protect staff and customers and the Government’s advice at this time is to use the NHS COVID Pass. The Government’s advice has considered ethical, equalities, privacy, legal and operational aspects.

We have a moral duty to protect all attendee’s basic human right to life i.e. to lower the chances of being infected by someone else.

Requiring COVID Status evidence from ALL attendees is a proportionate means of achieving a legitimate aim of ensuring that everyone in attendance is at a lower-risk of transmitting COVID-19 to others.

No exemptions. No exceptions.

The possibility of us doing this has been foreseeable for many months and was published to the linked Ceroc COVID News updates about possible changes in Ceroc from Summer 2021. The final decision for this event was pending a review of the situation closer to the time. This would include the outcome of the review that was first announced on 22 February 2021 with the outcome anticipated with England’s Step 4 guidance ahead of 19 July 2021.

Exemptions or exceptions
All attendees must adhere to the event instructions. There are no exemptions or exceptions.

This is allowed by the Equality Act 2010 as a proportionate means of achieving a legitimate aim of ensuring that everyone in attendance is at a lower-risk of transmitting COVID-19 to others.

Under 18s

Most attendees are over 18 and can easily bring photo ID and COVID Status evidence.

There are some under 18s with their parents/guardians. Everyone of school age can undertake and register a lateral flow test.

Not accepted - the COVID-19 appointment record card

In England and Wales, a credit card sized paper card was provided at the first appointment as a reminder to attend your second appointment.

The intention of this card was just for personal use and is not suitable as evidence for other purposes because the details can be changed/added.

We cannot accept this. Either obtain the letter from the NHS and/or show it via your NHS COVID Pass.

LFT in hand

Before the event

We strongly recommend self-testing using a free NHS LFT test on the day of arriving. Do it at home, or in your car but before entering the main building.

Prepare for the arrival process with photo ID and proof of COVID Status.

During the event including if you feel unwell

Wash your hands regularly
Frequently use hand sanitiser provided
The wearing of masks is optional for all
Respect others’ choices in who they dance with
Do not close windows or doors
Do not touch or move any fans

UNWELL DURING THE EVENT?
Respect your fellow dancers: do not enter the dance spaces/building
Contact Ceroc First Aid:
07943 847207 or 07506 694429